How to manage your data across multiple devices

Gone are the days when people relied simply on office computers to complete their work. Now, individuals use an array of devices to accomplish their tasks, including PCs, tablets and smartphones. This move to new and more mobile technology has revolutionised the way in which people work. These days, individuals can complete tasks from virtually any location and they can collaborate with customers and colleagues day or night, wherever they are in the world.

Those firms that embrace multi-device working methods may have a lot to gain. According to a survey conducted by growth consulting firm Frost & Sullivan, among the organisations it polled, those that invested in collaboration technology realised an average return on their investments of 400 per cent.

Careful planning

Getting data to appear on and synchronise with a range of different devices can be tricky and it does require some effective planning. If you’re not careful, you might find that you spend too much time learning different sets of applications across your devices and you risk working on outdated files. As long as you’re aware of these potential pitfalls and take suitable steps to avoid them, you should be able to achieve the results you’re after.

Get the right apps

To avoid such difficulties, it’s important to select the most suitable applications. By making sure you have a core set of business apps that are compatible with all your devices, you can reduce the number of apps you have to learn. You can also make your day-to-day tasks more efficient. Many applications now also feature inherent cloud support, and this is useful because it makes keeping files synchronised between different devices much easier.

If some of the apps you use are not available on multiple platforms, you may benefit from migrating to those that are. Although this might be inconvenient at the time, it will benefit you in the long term. A good example of a common suite of apps that’s available across multiple platforms is Microsoft Office.

Use the cloud

If you don’t already use cloud computing solutions, now may be the time to make the switch. Consuming your computing services from the cloud is perhaps the most fundamental step you can take when managing your data across multiple devices. This will help ensure you keep your files in sync and it will mean you can access data anywhere, even on colleagues’ devices or public access terminals.

By taking advantage of these solutions, you can also increase collaboration with your colleagues by allowing all members of your team to sync up and work on documents at the same time.

It’s now easier than ever to access cloud services. For example, London Cloud offers fully managed cloud solutions that can be tailored to meet the needs of any company.

The finer details

Once you’ve made sure you have the right apps for your devices and you have an appropriate business IT solution in place, it’s time to get down to the finer details of multi-device data management. For example, it’s a good idea to synchronise your messaging, calendars and contacts. This will help you to work seamlessly between devices.

Continually evolving

Even once you’ve got to the stage of being happy with your data management, it’s important to continually review your processes and systems. After all, the world of business IT stands still for no one and if you don’t keep your eyes and ears open to the latest developments, you risk getting left behind. This means you should always make sure you’re clued into the newest and best solutions. Bear in mind that your rivals stand to gain a competitive edge over you if your approach to data management is outdated.